Dropbox Tips

Hello Again!

Since Dropbox is a popular cloud storage, here are a few tips that may be helpful.

Faster downloads and uploads

• Click to open the Dropbox icon in system tray at bottom of computer screen.
• In top right corner, click the little gear.
• Click Preferences.
• Click Bandwidth.
• Select "Don't Limit" on Download Rate.
• Select "Don't Limit" on Upload Rate.
• Check mark Enable LAN Sync.
• Click Apply.
• Click OK.

More free space

• Click to open the Dropbox icon in system tray at bottom of computer screen.
• At bottom left, click the globe to go to Dropbox.com.
• At top right, click the down arrow beside your name to open settings.
• Click "Account."
• Click "Invite a Friend" and invite people you know (they don't have to actually use DB, just accept your invite).
• If you have multiple e-mail accounts, send an invite to each of your own e-mail accounts, too.  Then log into each of them and accept the invite.
• Also periodically delete files no longer needed to free up some storage space.

Multiple Dropboxes

You can create one Dropbox for each of your e-mail addresses, organize your stored items in different Dropboxes so that you are spreading the space around among different Dropbox accounts if you don't want to upgrade to a paid account.

You may want to use separate Dropboxes for:

• Personal storage (bank statements, recipes, photographs, etc.)
• Audio or music.
• Dailies to be scoped or proofed.
• Other (archived testimony, shared folders for scoping, proofing, etc.)

Keep it Organized

• Create new folders.
• Create subfolders within those folders.
• Move things around between folders or different Dropbox accounts so that you can easily find things.
• Think of the folders as paper manila folders; the subfolders as dividers between the manila folders; the files as separate pieces of paper filed inside the manila folders. 
• Periodically delete files no longer needed.

SHARED FOLDERS

Regular Scoping

Folder named Sue & Jane - (Sue reporter; Jane scopist.)

1. Either reporter or scopist creates a folder, sends a link from Dropbox inviting the other person to join the shared folder.  The other person clicks "Join" so that they are both inside the shared folder.
2. Be sure to uncheck that nobody else can have access to that folder so that it remains private.
3. Create two subfolders called To Be Scoped and Scoped.
4. Reporter uploads into To Be Scoped folder.
5. Scopist downloads, scopes, renames file with "Scoped" on end of file, uploads into Scoped folder.
6. Notification must be made to the other party since Dropbox does not automatically notify.
7. Scopist can also create a folder called Invoices, with subfolders called Owed and Paid, if desired, to help organize invoices.

Dailies

Folder named Sue, Jane, Kim - (Sue reporter; Jane and Kim scopists.)

1. Either reporter or one of the scopists creates a folder, sends a link from Dropbox inviting the other two people to join the shared folder.  They both click "Join" so that all three are in the shared folder.
2. Be sure to uncheck that nobody else can have access to that folder so that it remains private.
3. Create two subfolders called To Be Scoped, Scoped.

CaseCat

• Reporter outputs realtime into To Be Scoped folder.
• Scopists download their designated numbered sections, scope, and upload their sections into Scoped folder.
• Reporter (or scopist) chains all numbered sections back together.

Proofreaders

Following the above process, one or more proofers can be added to any shared folder, with two new subfolders:

1. To Be Proofed - where scopist or reporter would upload files to be proofed.
2. Proofed - where proofer would upload proofed files.

Until next time ...